New Staff Paperwork Guide
Here are the steps you’ll need to take to finalize your employment. Remember that our first impression of you is how promptly and completely you finish your paperwork! More importantly, we need these forms to get you paid, keep you safe and healthy, and help your first weeks here go smoothly.
There is a lot to do, but we’re here to help along the way. You can do this!
1. Sign your contract
The first step is to review and sign your contract. This tells us that we officially get to work together this summer! It describes the dates we’re expecting you, your salary, staff training stipend, and other benefits.
To view and sign your contract, please sign into your CampInTouch account that you created when you submitted an application. From there, you’ll click on the yellow Forms & Documents tab at the top, then scroll to find the Staff Contract link among the list of forms.
Questions? Email catherine@greenriverpreserve.org
2. Schedule a Physician’s Exam
Because our work is highly active and takes place in the backcountry, all staff are required to have a physician’s exam within one year of their first day this season. If you are in school, the easiest option may be to visit the health center.
When you visit the doctor, please print out the Physician’s Exam form and bring it with you for the doctor to sign. Click the link below to download the form. We will also mail it to you with your paperwork packet. You can either mail the form back to us with the rest of your paperwork or upload it to your CampInTouch account.
3. Complete & Return Paper Forms
These are the ones that get you paid! We will email you information to create a Paychex account. There you will sign all forms we need.
Get them out of the way as soon as you can!
4. Email Photos of ID and Certifications
As part of the Employment Eligibility Verification (I-9) form, we’ve got to actually inspect the actual documents you’ll use to prove that you’re allowed to work in the US on your very first day of work. In fact, the whole second page of the I-9 form is for us to fill out!
When you get here, we will quickly inspect your ID(s). However, so we don’t spend all day filling out the paperwork, please email us photos or copies of your ID(s) so we can have the form already filled in when you arrive.
If you are certified in something relevant to your job this summer, (lifeguard, WFR, CPR, etc), please also send us a photo or copy of your certification.
Please email all photos catherine@greenriverpreserve.org
5. Complete Online Forms
The last set of forms we need is on your CampInTouch account. Most of these forms will be quick and easy. A few require making some decisions and finding some information, and I’ll note that in the description.
Background Check Authorization: Sign this form ASAP so we can run a background check on you. We do this because we work with kids and protecting them is our highest priority.
Staff Covenant: This is a community agreement that you just need to read and sign. Basically, be nice and don’t drink/do drugs.
Health History: This info is vital so our medical staff can be prepared to help you. Most of this you should know off the top of your head. Don’t worry about tracking down all of your immunizations — we just recommend you have an updated tetanus shot.
Permission to Treat: A legal form that gives us permission to give you medical care.
Mental Health Support: We are a supportive and caring community. Camp is also an intense experience! Fill this out to give us an idea where you are with your mental health and how we can best support you this summer.
Vehicle & Travel: This requires making a decision. How are you going to get here? If you are flying, you’ll need to buy your ticket and input your flight info. More on flying here.
If you’re driving, you’ll need to find your driver’s license number and your license plate number.
Staff Bio: This is a fun one! We will post a photo of you and a short bio on our website. This form has some more details on how to write a good one. We also need a decent horizontal photo! Upload it to the link in the form.
Staff Photo: We want our parents and campers to see who is working this summer. Please email a photo to our Office Specialist Sam. She will make sure you get on the website.
COVID-19 Vaccination Card: Upload your vaccination records here. If you are like me and forgot to take your card to get your booster shot, upload both cards.
Activity Preferences: Click through this short form to give us an idea of what you’d like to teach, learn, or experience during staff training. There are no long-term commitments here, so don’t fret.
Staff Information Form: Finally, a string of miscellaneous questions that don’t deserve their own form.
6. GET CPR of WFA Certified
You are almost almost done! If you’re not Adult and Pediatric First Aid/CPR/AED certified (2-year certification), you’ll need to become certified before camp. You’re welcome to do this on your own, but you can also take the class through us during staff training!
GRP offers a WFA Course May 31 - June 2 at GRP for Mentors, and anyone else who is interested. Mentors are required to have WFA, and due to our outdoor time, it is strongly encouraged that counselors are as well.